Collection Assessments

Not sure how to tackle the preservation

of your physical collections?

We can help!

All too often, the unknowns in our collections cause stagnation in our preservation efforts – if we don’t know what we have, how can we plan for the best way to manage it? We believe that taking a holistic view of an entire collection is the best approach to planning and prioritizing audiovisual assets for preservation.

Our consultants have a deep understanding of audiovisual assets, their associated risks and potential. We can help you design a preservation plan tailored to your institution’s – and your assets’ – needs.

As a steward for the audiovisual assets in your care, you are responsible for making sure they are findable, accessible, and sustainable. We at AVP strive to assist you in reaching that goal.

How it works

We meet with your institution’s stakeholders to understand your mission, needs, and goals.

We review existing documentation of assets.

We evaluate your assets’ storage environment(s).

We inspect your assets to determine format counts and condition.

Based on our observations and discussions, we prioritize your collection for preservation.

We provide you with recommendations, an action plan, and a budget for your preservation efforts.

Once you’ve decided on the right path forward, we can help you implement it. We offer services covering inventories, digitization project planning and management, technology selection, and more.

Service Options

We offer three service tiers to help you get to the next stage of the process:

The Basics

Includes


1. Onsite visit by AVP consultants

2. Review of existing documentation

3. Storage environment(s) evaluation

5. Prioritization recommendations

6. Recommendations and action plan


.

The Deeper Dive

Includes
 

1. Onsite visit by AVP consultants

2. Review of existing documentation

3. Storage environment(s) evaluation

4. Format counts and condition inspection

5. Prioritization recommendations

6. Recommendations and action plan

The Roadmap

Includes
 

1. Onsite visit by AVP consultants

2. Review of existing documentation

3. Storage environment(s) evaluation

4. Format counts and condition inspection

5. Prioritization recommendations

6a. Recommendations and action plan

6b. Complete roadmap and budget

Contact us for pricing information

Pricing is dependent on the estimated size of the institution’s collections, the number of stakeholders to be included in interviews, the number of storage locations to be visited, and the depth of response required for each point.

Selected Clients

We’ve helped numerous institutions of all types and sizes plan for the needs of their physical collections

“The real highlight of working with AVPS is the people. As a non-technical person on a technical project, I appreciated everyone's patience and respect, even when explaining aspects of the work that might have seemed elementary.”

Southern Folklife Collection, Wilson Library, UNC-Chapel Hill