AVPS Partners With METRO To Support Media Archiving

May 2, 2011

AudioVisual Preservation Solutions is again partnering with the Metropolitan New York Library Council (METRO) to provide training and resources to regional libraries and archives for the preservation and management of audiovisual collections. As part of METRO’s Documentary Heritage Program, AVPS will be conducting three training workshops and will work on development of the Audio/Visual Community Cataloging toolset (AVCC), a set of guides, templates, and utilities that libraries and archives can download as a tool to assist in planning and performing a cataloging project for audiovisual materials making use of collaborative or volunteer efforts. It’s a great honor for us to support the efforts of METRO, and we look forward to working with the community they support. The full text of METRO’s press release is below and can also be found at

Through a new partnership with AudioVisual Preservation Solutions (AVPS,, the Metropolitan New York Library Council (METRO, will offer three workshops and create a pilot project to serve critical needs to libraries and archives charged with preserving and providing access to audiovisual resources. The partnership enables professional development for the library and archives community and provides greater accessibility to collections held in archives and special collections in the metropolitan New York region.

The cornerstone of the partnership between AVPS and METRO will be three workshops in June and July 2011 aimed at serving the professional development needs of archivists, librarians, and collection managers who work with audiovisual and file-based collections. On June 1, AVPS experts will lead “Managing File-Based Collections for Small Institutions” – introducing digital collection caretakers to utilities and processes that will help them perform routine archival tasks in the file-based domain. On June 16, “Using Metadata for Audiovisual Collection Management” will address how, with legacy and digital audiovisual materials, the array of technical, relational, administrative, rights, and preservation related metadata fields present a great deal of utility in the management, distribution, and monitoring of materials. On July 12, “Processing Audiovisual and Video Collections” will focus on core knowledge and skills needed to process audio and video materials for planning, budgeting, cataloging, access, grant applications, and long term storage. Details and registration for these workshops can be found on METRO’s calendar at

In addition to the three workshops, the partnership also supports the creation of an Audio/Visual Community Cataloging (AVCC) tool set. The AVCC will offer a set of guides, templates, and utilities that libraries and archives can download as a tool to assist in planning and performing a cataloging project for audiovisual materials making use of collaborative or volunteer efforts. AVPS Senior Consultant Joshua Ranger notes, “The backlog of under-documented or unprocessed AV materials is one of the primary impediments to enabling access and planning for preservation. We are dedicated to finding new, cost-effective approaches to overcoming these types of hurdles and helping libraries and archives better manage collections, and we’re proud to be working with METRO towards these goals.” After initial development is complete, AVPS and METRO will be looking for libraries and archives in the region to help test and refine the tool set later this year in preparation for general release of this free resource via the METRO website.

METRO’s Documentary Heritage Program also supports work at New York University’s Tamiment Library ( and Asian/Pacific/American Institute ( to document the history of the Asian/Pacific/American community in the New York metropolitan area.

“Collaborative relationships like this are essential to sustaining the important work being done by our region’s archivists and librarians,” says Jason Kucsma, Acting Interim Director at METRO. “By leveraging the expertise of consultants at AVPS, METRO is able to offer quality professional development resources to under-resourced libraries and archives that hold some of the region’s greatest treasures.”

This partnership and the services produced are made possible with funds from the Documentary Heritage Program of the New York State Archives, a program of the New York State Education Department.

About AVPS
AudioVisual Preservation Solutions is a full service audiovisual preservation and information management consulting firm. AVPS provides effective individualized solutions founded on our broad knowledge base and extensive experience in the area of collection assessment, metadata development, digital preservation, and strategic planning. With a strong focus on professional standards and best practices and the innovative use and development of technological resources, we aim to help our clients achieve efficient, high-quality capabilities to meet the challenges faced in the preservation and access of audiovisual content and institutional data.

The Metropolitan New York Library Council (METRO) is a non-profit organization working to develop and maintain essential library services throughout New York City and Westchester County. METRO’s service is developed and delivered with broad input and support from an experienced staff of library professionals, the organization’s member libraries, an active board of trustees, government representatives and other experts in research and library operations.

As the largest reference and research resources (3Rs) library council in New York
State, METRO members reflect a wide range of special, academic, archival and public library organizations. In addition to training programs and support services, METRO also works to bring members of the New York City and Westchester County library and archives communities together to promote ongoing exchanges of information, resources, and ideas.