Digital Preservation

Looking to assess the current state of your digital preservation environment, and to plan for the ongoing security and integrity of your assets? We can help!

An evaluation of the strengths and shortcomings of your digital preservation environment can help with planning, fundraising, program development, policy development, communications, and more. AVP offers a suite of digital preservation audits and assessments aimed at helping you take your preservation program to the next level of maturity.

Whether your organization is just starting out with digital preservation, or if you are looking to extend existing practices, having an outside perspective can help you identify areas of need, prioritize, and plan for next steps. We look at all aspects of your digital preservation environment—organizational infrastructure, technical infrastructure, and digital object management—in order to assess the full picture and give you holistic recommendations. We base our audits and assessments on industry standards such as Audit and Certification of Trustworthy Digital Repositories (ISO 16363), NDSA Levels of Digital Preservation, and others so that you can feel confident that the results of our work are aligned with community best practice.

How it works

We meet with your organization’s stakeholders to understand your digital preservation program.

We review existing datasets, documentation, policies, procedures, growth projections, and other relevant information.

We analyze the information gathered against a standard set of criteria.

We categorize and score the results to identify strengths and gap areas.

We create a narrative report of our findings with supporting graphics.

We provide you with recommendations, an action plan, and a budget to chart a realistic course toward your goals.

Once you’ve identified your next steps, we can continue to support your digital preservation program. We offer a full suite of services including financial analysis and planning; system selection, implementation and configuration; and metadata modeling, migration, and consolidation.

Service Options

We offer three service packages designed to help you reach your goals:

  • Lite Assessment- This service provides a review of the entire digital preservation ecosystem, identifying overarching gaps in organizational infrastructure, technological infrastructure, and digital asset management, with recommendations and an action plan.
  • Full Assessment- This service builds on the Lite Assessment to provide a deep analysis of the entire digital preservation ecosystem, identifying overarching gaps in organizational infrastructure, technological infrastructure, and digital asset management, with recommendations and an action plan. This project includes a two full days of discovery meetings, an extensive report, with detailed feedback on findings, recommendations, and a roadmap for implementation.
  • Full Assessment + Audit- This service includes all of the activities in the Full Assessment, as well as increased one-on-one consulting time, and analysis of your digital preservation repository’s compliance with ISO 16363 to provide you with a clear understanding of your strengths, and where gaps exist. Note: this is not a certification audit.

Lite Assessment

Includes


Discovery interviews with AVP consultants

Review of datasets and documentation

Findings outline

Recommendations and roadmap slide deck

Full Assessment

Includes
 

Discovery interviews with AVP consultants

Review of datasets and documentation

Findings outline

Assessment report

Full Assessment + Audit

Includes
 

Discovery interviews with AVP consultants

Review of datasets and documentation

Assessment report

Analysis against ISO 16363 metrics

Recommendations and roadmap slide deck based on either (a) assessment findings or (b) 16363 audit

Contact us for pricing information

Selected Clients

We have helped institutions large and small assess their digital preservation programs and set the course for taking their asset integrity and longevity to the next level.

“The real highlight of working with AVPS is the people. As a non-technical person on a technical project, I appreciated everyone's patience and respect, even when explaining aspects of the work that might have seemed elementary.”

Southern Folklife Collection, Wilson Library, UNC-Chapel Hill