Ready to implement, launch, or scale your DAM, MAM, or digital preservation system?

We provide expert guidance and handle the heavy lifting to ensure your system is up and running smoothly and efficiently, allowing you to focus on creating value for your users.

System implementation and optimization efforts are high stakes, financially intensive, and complex.

Avoid the common pitfalls of system implementation, launch, and operations:

  • Frustrating user experiences that deter adoption and engagement
  • Insufficient metadata and asset categorization that impede search and retrieval
  • Inadequate governance, security, and rights management that put your assets at risk of misuse
  • Underutilization of the features and benefits of the DAM system that you are investing in
  • Lack of a clear plan and stakeholder clarity on launch, onboarding, and scaling, leading to lost investment, trust, and morale

Our expertise is getting system implementation done right. Our focus is your success. Maximize the value of your digital assets with our expert Activate services.

  1. Efficient implementation: We help you streamline the implementation process to ensure a quick and effective launch that meets your unique needs.
  2. Increased user adoption: Our expert consultants work with your team to ensure seamless adoption and usage of your new system, maximizing its value and ROI.
  3. Quality and scalability: As your business grows and your asset library expands, our consultants ensure your system is optimized for long-term growth and success.
  4. Cost and time savings: By leveraging our expertise and proven methodologies, you can avoid costly mistakes and reduce the time and effort required to implement and scale.
  5. Security and rights management: We help ensure that your digital assets are secured with proper governance and rights management, reducing the risk of unauthorized use and ensuring contractual or regulatory compliance.
  6. Clear plan, expert execution: We help you create and execute an implementation plan that keeps executives, users, your DAM provider, and key stakeholders aligned and on track to achieve your goals and ensure success.
Ready - Plan and prepare for a new system

Getting close to signing a new contract with a technology vendor?

Our Ready service is designed to prepare you to hit the ground running once that agreement is in place, so you know what steps to take, in what order, and what success will look like.

We start by looking and where you want to go, documenting and prioritizing:

  • Use cases
  • Business requirements
  • Functional requirements
  • Data requirements
  • Integration requirements
  • KPIs and ROI metrics

Next we perform a readiness assessment, reviewing and evaluating the current state and performing a gap analysis between today and your future vision:

  • Asset types, volumes, and growth
  • Asset storage locations
  • User types and numbers
  • Metadata quality
  • Workflows and processes
  • Staffing, roles, and responsibilities
  • Baseline performance metrics

Finally, we create a plan and roadmap to help you reach your vision, addressing:

  • Timeline with milestones
  • MVP scope and definition
  • Sequencing of system configurations and functionality
  • Sequencing of user onboarding
  • Data remediation steps and migration approach
  • Launch approach
BUILD - Implement and launch a new system

Get your new DAM, MAM, Digital Preservation, or other system up, running, and ready for success with our comprehensive implementation service. Designed for organizations just starting out with a new technology, this service will help get your new system into production quickly with a strong foundation in place for growth. 

During this 6 month engagement, AVP will partner with your team and your system vendor to:

Scope & Plan — Establish a clear vision for the future (Month 1)

  • Define system vision and scope (users, assets)
  • Define priority requirements for launch
  • Define ROI baseline/benchmarks
  • Define use cases and user journeys
  • Define roadmap for DAM launch

Configure & Test — Configure the system to align with user and business needs (Month 2-5)

  • Groups & permissions definition and configuration
  • Metadata & taxonomy definition and configuration
  • Information architecture & navigation definition and configuration
  • Asset/data migration preparation
  • Workflow definition and configuration
  • Content strategy definition and configuration
  • Analytics definition and configuration
  • User acceptance testing
  • End user testing

Launch — Onboard initial users and prepare for growth  (Month 5-6)

  • Documentation and user training
  • Communication & socialization
  • User support services
  • User testing and feedback
  • Program design and governance planning, including guidance on staffing, roles/responsibilities, quality assurance, adoption, and measurement
GROW - Optimize and scale an existing system

The launch is only the beginning. This service is designed to help you scale and operationalize your existing DAM or MAM program.

Our Grow service is designed to meet you where you are in your journey, offering expertise, experience, and guidance where you need it most. Leveraging the same tried and tested processes we use in our Build service, we harness the power of iterative development to help you:

  • Onboard new contributing users and assets to the system, optimizing for adoption, governance, and data quality
  • Enhance your system with new capabilities, navigational features, user experience design, and/or content strategy to increase value to end users
  • Update your taxonomy or metadata model
  • Design and develop your operational program, addressing staffing, roles/responsibilities, policies, quality assurance, adoption, and measurement
  • Usability testing and UX optimization
  • Integrate 3rd party tools
  • Migrate assets from legacy systems to your central repository

Each Grow project is unique and tailored to your specific needs, so contact us today to learn more about how we can help!

Musings & Thought Leadership Insights and expertise from data wranglers, preservationists, and information innovation architects.

Designing a User-driven DAM Experience, Part 1
April 9, 2021
To Build a Successful DAM Program, Adopt a Service Mindset
By: Kara Van Malssen
August 25, 2021
Scenario Planning For A Successful DAM Journey
By: Kara Van Malssen
January 10, 2020

Our Work Solutions we’ve built, and impacts achieved.

Academic Corporations
Renowned Medical Center
Renowned Medical Center
Global Streaming Service
Global Streaming Service
Put a data strategy in place.
Choose the right technology.
Implement and optimize & scale for success.
Explore, prototype, and test.