Guide To Developing A Request For Proposal For The Digitization Of Video (And More)

8 September 2018

Clear articulation and understanding of goals and specifications is essential to ensuring the success of any project. Whether performing digitization work in-house or using a vendor, a statement of work or request for proposal serves as the foundation of the project.

This resource is intended to guide organizations in thinking critically about and discussing – internally and with vendors – the salient aspects of a request for proposal and the details within. Although this guide uses video as a focus point it is relevant and applicable for all media types.

A Study of Embedded Metadata Support in Audio Recording Software

1 October 2017

This report presents the findings of an ARSC Technical Committee study, coordinated and authored by AVPS, which evaluates support for embedded metadata within and across a variety of audio recording software applications. This work addresses two primary questions: (1) How well does embedded metadata persist, and is its integrity maintained, as it is handled by various applications, and (2) How well is embedded metadata handled during the process of creating a derivative? The report concludes that persistence and integrity issues are prevalent across the audio software applications studied. In addition to the report, test methods and reference files are provided for download, enabling the reader to perform metadata integrity testing.

Cloud Storage Vendor Profiles

26 January 2017

Part of our Feet on The Ground: A Practical Approach to The Cloud series, these profiles break down the offerings of third party cloud storage providers from a preservation point of view. Assessment points include Data Management, Reporting/Metadata, Redundancy, Accessibility, Security, End of Service, and adherence to the NDSA’s Levels of Preservation.

Digital Preservation Standards: Using ISO 16363 For Assessment

8 June 2016

This presentation, given by Amy Rudersdorf at the 2016 American Library Association’s Preservation Administrator’s Interest Group meeting, provides a higher level discussion of the use of standards for digital preservation and repository management and assessment. Particular focus is given to ISO 16363: Audit and Certification of Trusted Digital Repositories and its usefulness beyond an audit tool to perform assessments to identify both gaps and strengths in digital repository practice.

Applying Digital Preservation Standards For Assessment And Planning

9 March 2016

In this presentation, Bertram Lyons demonstrates a methodology for employing the ISO 16363 standard for Audit and Certification of Trustworthy Repositories as a tool that can be used to help an organization plan for continued improvement of digital preservation services.

Guide To Developing A Request For Proposal For The Digitization Of Audio

18 June 2015

Whether outsourcing or digitizing in-house, collection managers need to be able to define the parameters and specifications for preservation reformatting in order to properly care for their assets and to control and understand the outcomes of the digitization process. In association with the ARSC Guide to Audio Preservation, AVP is releasing this Guide to RFPs for the Digitization of Audio, along with recommendations for technical and preservation metadata to collect during the process and a sample spreadsheet to obtain estimated pricing from digitization vendors. Every digitization project and organizational requirements are different; this guide is a starting point for creating an RFP specific to those needs.

From Mass Digitization To Mass Description: Indiana University’s Strategy To Overcome The Next Great Challenge

8 June 2015

Over the past decade, much focus has been placed on mass digitization of legacy audiovisual collections. With progress on this front, today there is a new focus emerging: mass description. In 2014 Indiana University (IU) began an effort to digitize hundreds of thousands of hours of audiovisual materials from across campus, leading to the challenge of describing this extraordinarily diverse set of materials both at scale and at a sufficient level of granularity to enable meaningful and effective discovery.

In 2015, with the support of AVP, IU began a strategic planning project to research, analyze and report on technologies, workflows, staffing, timeline and budgets to address this challenge. This presentation, given by Jon Dunn and Chris Lacinak at the Association of Moving Image Archivists (AMIA) conference in 2016, delves into the background, goals, approach and next steps for this work.

Pixels, Lines, And Bits: An AV Preservation Primer

16 April 2015

On Thursday, April 16, 2015, Kathryn Gronsbell spoke at the New York Foundation for the Arts (NYFA) in Brooklyn. The event, “PIXELS, LINES, AND BITS: An A/V Preservation Primer for Artists”, was a discussion around personal archiving and preservation approaches for artists interested in stabilizing their work so that it can be available in the short- and long-term.

The presentation and Q+A session was an introduction to concepts like preserving and managing media, how you can leverage your time and money to make more sustainable decisions, and what the benefits might be now and in the future. Thank you to NYFA and Independent Media Arts Preservation for helping organize this event. See NYFA’s Highlight Reel from the discussion.

ISO 16363: Sizing Up The Standard

29 January 2015

This presentation from Seth Anderson covers recent efforts at AVP to reframe the often information-heavy results of ISO 16363 audits into straightforward data points based on scoring criteria with actionable recommendations for achieving compliance. The presentation includes examples of different applications of the standard as a means of assessing developing digital preservation infrastructure and planning for completely new policies and systems.

Additionally, extensive work with the standard has revealed inconsistencies and repetitive elements that cause confusion and difficulty in interpreting and applying the requirements of a trustworthy digital repository. Seth posits an altered hierarchy to address these issues in future versions of the standard, an approach that looks to such documents not as a static, inflexible set of guidelines, but pragmatically as a framework to apply and continually refine as results and technologies change, much like digital preservation itself!

Implementation Of Systems For Media & Digital Asset Management In 10 Steps

29 January 2015

Kara Van Malssen‘s presentation from the Take Control of Your Records! conference at the National Audiovisual Institute in Warsaw, Poland offers 10 steps an organization can take to help ensure successful implementation of a media/digital asset management system.

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